Logistics

TEDxUbud 2018 Logistics

When to set up?

Friday, 4 May by 5pm (latest)

This is the day where we set up all the tables, trucks, and carts. And most importantly, test the lighting.

We require all sponsors to come before 3pm, the museum closes at 5pm and there will be no access to staff beyond this time. Only TEDxUbud Team. This will allow to have enough time in the light to set up. Also important to make sure that once it is dark, everything works.

Car and motorbike parking will be available on site ONLY on Friday, 4 May. The day of the event, 5 May, we will require EVERYONE to park down the road at the museum's additional parking space.

Anything you need, please contact either Melati or Michelle.


Frequently Asked Questions

Can I see the venue ahead of time?

Absolutely! Njana Tilem Museum is open to the public every day until 5pm. Make sure you mention you are part of TEDx.
 

When do I set up and at what times?

Setup happens Friday 4 May from 12pm to 5pm.

Saturday 5 May, all vendors ready to rock-and-roll by 2pm.
 

Where can I park?

Car and motorbike parking will be available on site ONLY on Friday, 4 May.

The day of the event, to load and unload, cars can be parked on site until 1pm. After which we will require EVERYONE to park down the road at the museum's additional parking space. Shuttles will be available to come back to the museum.

After the event, cars can come back to the museum to load and pack up from 9:45pm until 11pm. Not before, thank you.


What does TEDxUbud provide and what do I bring?

1) TEDxUbud will provide one to two tables (1,80m x 60m, w/ white skirts) per sponsor, if needed

2) Each sponsor is responsible for the look and decoration of its own area—feel free to bring plants, flowers, props, stools, blackboards for menus, etc. 
**please remember TED's regulations: no standing banners, no flyers, and no plastic is allowed

3) TEDxUbud has a seating/break area for staff at the back of the museum area

4) TEDxUbud will provide ambience lighting


Do I get electricity?

Due to our location, electricity is limited. If you had requested before, TEDxUbud will provide one powerpoint. Feel free to bring additional extension cables, lamp shades, or any other form of electricity appliances.
 

Do I have access to a refrigerator?

“Minta maaf, rusak”, please contact Melati 082144993622
 

Do I have access to running water?

There are 2 points of access around the Food Court (lawn area). Please contact Melati for further assistance.
 

How many staff can I bring?

Maximum 3 staff per Food Sponsor. We need exact names by 3 May in order to provide staff badges and entry to the museum.
 

Do they have to wear staff badges?

Yes, at all times! They will be distributed on Friday, 4 May.
 

Can I bring additional friends? Will tickets be available at the door?

The event is completely sold out. A waiting list is available here: tickets.tedxubud.com. Only people registered will be allowed in. No tickets sales on the day. Thank you for understanding.
 

Do I have to bring food for my staff?

Yes, please. Staff is welcome to refill their own water bottles from water stations.


Master Plan


Schedule:
Saturday, 5 May

REGISTRATION – 3pm

T A B L E S   R E A D Y:
Happy Kombucha
Coffeenatics
Krakakoa Chocolate
Gelato Secrets Cart
Mia Chia Bars
Mad Pops
Bali Buda (going around on trays)
Pasti Enak Cheese
Lacasita Corn (no tacos yet)
Room4Dessert Escalivada


SESSION I — 4pm to 5:15pm

BREAK #1 – 5:15pm to 5:45pm

T A B L E S   R E A D Y:
Happy Kombucha
Coffeenatics
Stark Beer
Albens Cider
Lacasita Tacos
Batubara
Pasti Enak Cheese
Moksa Chocolate Cake (going around on trays)
Bali Buda (going around on trays)
Mia Chia Bars
Krakakoa
Mad Pops
Gelato Secrets Cart


SESSION 2 — 5:45pm to 7pm

BREAK #2 – 7pm to 7:45pm

T A B L E S   R E A D Y:
Gado-Gado
and everyone else


SESSION 3 — 7:45pm to 9pm

CLEAN UP — 9:30pm to 10:30pm

EVERYONE OUT BY 11PM :)


Contacts

Melati Gaymans
Food Curator
melati@tedxubud.com
WhatsApp: 082144993622

Michelle Suminto
Head of Logistics
logistics@tedxubud.com
WhatsApp: 081234367583

Leah Uhe
Head of Partnerships
partners@tedxubud.com
WhatsApp: 081316067833